POSITION SUMMARY:

Opokaa’sin Early Intervention Society requires an Administrative Support for the Early Learning Program.  Under the supervision of the Office Manager, the Early Learning Administrative Support will be responsible for providing the administrative supports for Childcare, Head Start and Kindergarten, including intake and registration, file maintenance, program wait-lists and any other additional administrative support required by management.  

DUTIES AND RESPONSIBILITIES:

• File creation and maintenance as required by various licensing/Alberta Education requirements.

• Coordination of registration and intake, (parent orientation, children’s room assignment, class list and hours attending etc.).               

• Update wait-list and contacting parents regularly 

• Create a communication plan for the programs and services.

• Database management (data input and report formation) - PASI, nominals etc.

• Provide weekly sign in sheets and field trip waiver forms.

• Track volunteer and fundraising, set up volunteer program with teachers.

• Complete files as required by Alberta Education and Childcare Licensing.

 

REPORTING LINE: Accountable to the Office Manager

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Rate of Pay: $19.00/hr

 

QUALIFICATIONS:​

• Educational background – Business Administration, Administrative Assistant certification.

• Minimum 2 years secretarial/administrative experience.

• Strong computer skills with experience using Microsoft applications, spreadsheets, and database.

• Must have knowledge and experience with office equipment, fax, photocopier, etc.

• Must possess strong organizational skills and the ability to multi-task.

• Possess highly developed written and oral communication skills.

• Confidentiality is a necessity.

• CPR and First Aid Certification

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All potential applicants are required to submit a Criminal Records Check, Child and Youth Information Module, and provide two (2) references, cover letter and resume as a part of their application package.

Screening Criteria: Please be advised that in order to be considered for the position applicants must clearly indicate how they meet criteria. Failure could result in elimination from hiring pool.

 

Submit complete package to:

 

Opokaa’sin Early Intervention Society

241 Stafford Drive North, Lethbridge, AB T1H 2A5

ATT: Human Resources

Email:  humanresources@opokaasin.org

Phone:  (403) 380-2569  |  Fax:  (403) 327-6775